Playlist detail - descriptive data

  2. For authors / editors
  3. Playlists administration
  4. Playlist detail - descriptive data

Descriptive data are the main tool for making a playlist findable on the portal. Whether the data have to be filled in is configured by the administrator separately for each portal, and the items defined as mandatory are marked with * in the form.

Descriptive data

On the left-hand side of the screen we see the form for entering the textual descriptive data; the globe iconnext to a text field opens a dialog for entering localised versions of the texts.

The field for entering tags works in a special mode: after we type the second character it activates a whisperer that suggests the names of tags already established in the database of the given portal. We create a new tag by entering its name and adding it to the list with the + button. A separate set of (optional) tags for authors to use can be prepared in advance by the portal administrator.

Another field that creates a structure is the Author(s) field, which makes it possible (with the + button or by pressing Enter) to add further rows and thus build a list when there is more than one author.

The form can further contain Optional tags, the Author’s e-mail and Author’s workplace, and a Note. Which fields are offered may differ from portal to portal; some are shown only if the portal has them switched on.

We save the filled-in form with the Save button, or with Save and close, which takes us back to the playlist listing.

Applying a template

One of the templates prepared on the portal can be applied to the descriptive data of the playlist with the Apply template button in the header of the form.

⚠ Careful — applying a template overwrites the original descriptive data irreversibly, including with those fields that the template has empty. That is why we use it before we start writing our own texts.

Sorting

On the right-hand side of the screen we can sort the playlist into the search criteria defined by the portal administrator. To define a virtually unlimited number of criteria, the portal administrator has a separate agenda available, where they define both the name of the criterion and its permitted values.

The search criteria are available to the users of the portal as independently working search filters. A playlist can have more than one value of a particular criterion assigned to it. If filling in one of the criteria is mandatory, this requirement is marked with *.

⚠ The last assigned value of a mandatory criterion cannot be removed — if we want to swap it, we first add the new one and only then remove the original.

Shared folder

A playlist can optionally be placed into the tree structure of folders created on the portal, again by its administrator; it can always be placed into one folder, with the Assign folder button. These folders can serve either only for sorting items, similarly to the search criteria, or, if the administrator has defined the assignment of users to the folders, they represent another option for teamwork on the portal, where the users assigned to a folder can manage all the playlists placed in it, regardless of their owner/editor.